Privacy policy
Jia Assistant is a private assistant operated by Jake Doll for JD Financial. This policy covers the public information site and Jia’s connected voice, task, approval, and email features.
Last updated November 12, 2026 · Contact: jakedoll24@gmail.com
1. Information Jia handles
Jia processes the instructions and information you choose to provide, including task descriptions, message drafts, email addresses, phone numbers, and approval decisions. Do not include passwords, payment credentials, Social Security numbers, or sensitive client records in a request.
| Information | Purpose |
|---|---|
| Google account identifier, verified email address, and authorization tokens | Identify the connected sender and maintain permission to send approved email. |
| Sender, recipient, subject, and message body | Display the proposed message, obtain approval, send it through Gmail, and keep an action record. |
| Task content, approval history, timestamps, and provider receipts | Organize work, track decisions and results, and investigate errors. |
| Voice audio, transcripts, call identifiers, and call metadata | Provide voice assistance and validate spoken approval. Retell processes voice interactions; Jia’s backend receives signed call information and transcript context. |
| Technical request and session information | Deliver the websites, authenticate private access, and support security and operations. |
2. Google permissions and use
Jia requests openid, email identity access, and https://www.googleapis.com/auth/gmail.send. Account identity links an authorized sender to the private workspace. Gmail sending permission is used to send the specific email approved by the owner.
The current integration does not request Gmail inbox-reading, mailbox-deletion, Google Contacts, Google Calendar, or Google Drive permissions. It does not retrieve existing inbox messages. Connecting an account is not approval to send a message.
Google-derived information is used for the features described here. Jia’s handling and onward transfer of Google API data follows the Google API Services User Data Policy, including its Limited Use requirements. Google-derived data is not sold, used for advertising or credit decisions, or used to train general-purpose AI models. Human access is limited to purposes allowed by that policy, such as a specifically authorized support request, security, or legal obligations.
3. Services that process information
Information is shared as needed to provide the requested features:
- Google: authenticates the connected account, issues authorization tokens, and processes approved emails through Gmail. Email recipients receive the messages you approve.
- Retell AI and its configured voice/model providers: process voice conversations and associated instructions. If you dictate message content during a call, that content is part of the voice interaction.
- OpenAI: processes text that you submit to the dashboard’s AI drafting feature. That feature does not automatically receive your Gmail inbox or stored Google authorization tokens.
- Hosting and infrastructure providers, including OpenAI Sites and Cloudflare: deliver the websites, private authentication, application execution, and stored records.
These providers may process technical logs and retain information under their service settings and policies. Jia does not publish private task or message records on this information site. Information may also be disclosed when legally required or necessary to address abuse or security incidents, subject to applicable Google data-use restrictions.
4. Storage, retention, and protection
Jia stores connected-account identifiers and encrypted Google refresh tokens in its application database. Refresh tokens support future authorized sending without asking you to sign in each time. Approved and rejected request records may include complete message content, task content, decisions, and execution results.
The current release has no automatic deletion schedule for these database records: they remain until manually removed. Voice recordings or transcripts retained by Retell, provider logs, backups, and messages in Gmail are subject to the relevant provider’s settings and retention practices. Removing a Jia record does not erase a delivered message from a recipient’s mailbox.
Private workspace access requires authentication, and the sending flow checks action approval. Google refresh tokens are encrypted before storage. These controls reduce risk but cannot guarantee absolute security.
5. Your choices and deletion requests
You can approve or reject individual requests and stop using Jia at any time. To revoke Google access, open your Google Account’s third-party connections, select Jia’s connection, and remove its access. Revocation prevents further authorized Google API use; it does not automatically remove records already stored by Jia or delete previously sent messages.
To ask for access to, correction of, or deletion of Jia’s stored records and connection information, email jakedoll24@gmail.com. The operator may need to verify your identity and clarify the records involved. Any retention required for legal or security reasons, or limits involving provider records, will be explained when handling the request.
6. Website storage and audience
This public information site does not include advertising trackers, analytics scripts, or a signup form. Hosting services may still process request information such as IP addresses and browser details. The private dashboard uses authentication and browser storage for display preferences and local demo tasks.
Jia is currently an owner-operated private tool, not an open-registration service or a service directed to children.
7. Changes and contact
This page will be updated when the described practices change. Material changes to Google data access or use require updated disclosure and any necessary consent before that new use begins.
For privacy questions, contact Jake Doll at jakedoll24@gmail.com.